Step 3: Set the exercise date and time

Since the value of a TTX is derived from the outcome of scenario discussions, it is crucial that the appropriate people are in the room. Thus, the exercise date should try to accommodate most (if not all) identified participants. Keep the following in mind:

1. 1. Select a date far enough in the future so that you can appropriately plan the exercise and ensure maximum attendance from your invited participants.
2. 2. Think about when most people start and end work, and try to keep your exercise within that time window.  Also, consider whether a half-day exercise will accomplish your objectives.
3. 3. Your exercise location should be central to all (or at least the majority) of your participants and have good parking or public transport options.  Be sure that your preferred location is available on the date of your exercise!

Once you have selected the date, notify the participants you identified in Step 2 of the exercise right away so that they can reserve it on their calendars. A simple “save the date” email or meeting invite serves this purpose well.