Facilitation Tips (continued)

In today’s world, TTXs can also be conducted virtually, which can be just as effective as an in-person setting. If you are conducting a TTX virtually, here are some key tips:

• • The Smaller the Group the Better-try to limit participation to under thirty (30) people if possible. You want to invite and have participation from each entity/agency involved in a response, but limit the number to 1-2 representatives from each. If the number of participants becomes too large, use break-out groups with multiple facilitators (as appropriate).
• • Send the Agenda, Objectives and Materials before the TTX-this helps participants become familiar with the objectives so that they can gather their thoughts on the issues prior to the TTX taking place.
• • Use Presentation Slides Outlining Key Issues/Objectives-this helps to keep participants on track. Make sure to show the facilitation question on the slide as well.
• • Make the TTX Inclusive and Informal-same as the previous tips for an in-person TTX, but it is critical for a virtual exercise that participants introduce themselves!
• • Use Computer Audio for Responses-in lieu of using the chat feature (if possible) as live voices keep participants more involved.
• • Engage all Participants-check-in from time to time on participants/agencies that are not participating. This ensures that you are getting feedback from all the appropriate agencies, and everyone has a chance to weigh-in.
• • Take Breaks Often-every 90 minutes or less so that participants get some needed downtime from the computer screen.